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Copying, Merging and Synchronizing Mailing Lists

 

 

GraphicMail has sophisticated list management tools that allow you to copy all the addresses from an existing list to a new list, merge addresses from one list with another list, and synchronize email address status across two lists.

 

 

 

Copying a mailing list

 

To copy an existing list to a new list, select the list you want to copy from the drop-down menu and name your new list. If you only want to copy some of the email addresses, for instance the subscribed emails, select the appropriate email status from the drop-down list.

 

If you would like this copied list to be displayed on your subscription form, tick the box to the left of

‘Display this new mailing list on the subscribe form’. For more information, go to the Subscription

Form Set-up section of the manual.

 

Merge two mailing lists

 

If you want to copy the email addresses from one list into another existing list, use the

‘merge list’ function.

 

 

Select the list you want to copy email addresses from and the list you want to merge them with.

 

If you only want to copy some of the email addresses, for instance the subscribed emails, select the appropriate email status from the drop-down menu.

 

 

Synchronizing two mailing lists

 

If you have two lists with the same email addresses and haven’t used one in a while, you can use this function to ensure that the statuses on the two lists are in sync. This list cleansing functionality allows you to clean a list against a master list. It can also be used to update old lists against your most current lists.

 

Select the list you want to synchronize. This is the list containing status codes that need to be updated. Then select the master list – the list containing updated status codes.

 

If you  only  want  to synchronize  some  of the  email  addresses,  for instance  the unsubscribed emails, select the appropriate email status from the drop-down menu.