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Creating a Newsletter


To create a newsletter, you must first give it a name and select the folder where you want it saved. Your account comes with three sub-folders where you can save your newsletters

the Templates, Draft Newsletters and Archived Newsletters folders. You can also create

your own folders and move newsletters between them. To learn how to do this, go to the

Managing your Newsletters section of this manual.



Once you have named your newsletter, select the template you want to base it on. Then click ‘nextto open the Editor.


When you create your email newsletter, you must decide whether you also want to create a text-only version. We strongly recommend this, as it helps with delivery to some web- based email clients and email clients such as Lotus Notes.


The Editor uses logic similar to MS Word. Please refer to the Editor section of this manual for instructions.


While working on your newsletter in the Editor, make sure you save it frequently. And when exiting the Editor, make sure you save your newsletter.


Text newsletters and emails

If you have also created a text-only version of your newsletter, a second Editor will appear after the first closes. This is the text Editor. There is a button that will copy any text from your HTML newsletter to this Editor. You can then format it as you wish.

Please note: If there is no text version saved in the text Editor, GraphicMail will send out a default text email that states, “If you cannot read this email, please click on the following link.” The link will then take the client to the HTML newsletter.


To create a text-only version automatically with every newsletter, go to the ‘General Settings’ menu under ‘Set-up and Options’. Tick the box next to ‘Create a Text Version of every newsletter I create’. This will automatically create a text-only version of every newsletter.


Please note: An asterisk (*) appears next to newsletters with a text-only version. If there is no asterisk, there is no text-only version.