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Import / Export

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Importing a Newsletter

 

If you have designed your newsletter in an external HTML editor, or a designer has created your newsletter for you, you can import it easily into GraphicMail.

 

You can either import the HTML into an existing newsletter, in which case it will replace the existing HTML, or you can import it into a new newsletter.

 

To import to an existing newsletter, select the folder in which your HTML is stored from the first drop-down. Then select the newsletter you would like to import the code to, from the second drop-down.

 

To import the code to a new newsletter, select the folder you want to save it to from the drop-down. Then enter the name of the new newsletter in the blank field.

 

Importing a newsletter from a file

If you have created the newsletter in an external HTML editor or a designer has created it and given you the file, it is easy to import it into GraphicMail. Select the ‘file’ radio button. Then ‘browse’ to the folder on your computer where that file is stored and click ‘import’.

If you intend to upload all the images to the GraphicMail server, select the radio button

Add my images path to all’. You also need to select the folder you want to upload them to, from the drop-down menu. You will then need to upload the images in your newsletter to that folder. To learn how to upload images, go to the Uploading Images section of this manual.

 

 

 

 

 

 

If the images in the file you have imported are already on the Internet and referenced properly in the HTML file, select the radio button ‘I will be hosting images on my server’.

 

After clicking ‘import’, please be patient – large files can take a few minutes to load. Do not log out or close your browser window during the uploading process.

 

At the end of the process, the newsletter console will confirm the import by stating, "The

Newsletter was successfully imported," at the top of the screen.

 

Importing a newsletter from a web page

If your designer has already uploaded your newsletter to a web page, you can instruct

GraphicMail to get that page. Select the URL’ radio button. Then type in the URL which you want to GraphicMail to fetch the newsletter from. Include the http:// and a forward slash (/) at the end of the URL if it doesn't  include  a page  name  (for example,

pagename.htm or pagename.html). Then click ‘import’.

 

 

Unless you intend to upload the image files, tick the box that says ‘Add my website URL path to all images’. This will ensure that when the newsletter is sent, all images are retrieved from the server on which they are stored. If you have not ticked this box, you will need to upload all image files to your GraphicMail account. To learn how to upload images, go to the Uploading Images section of this manual.

 

Depending on how the page that you fetched was created, you may also need to tick ‘Add my website URL path to all links’. Some pages reference internal links without referencing the URL – if your website was created this way, you will need to tick this box. If you are uncertain, ask the designer who created the newsletter.

 

After clicking ‘import’, please be patient – large files can take a few minutes to load. Do not log out or close your browser window during the uploading process.

 

 

At the end of the process, the newsletter console will confirm the import by stating, "The

Newsletter was successfully imported," at the top of the screen.

 

 

Exporting a Newsletter

 

You can export any of your newsletters from GraphicMail at any time. Simply select the newsletter you want to export from the folder in which it is filed and click export’. You will then be asked where you would like to save the file.